One of the troubles with this mobile computing world of ours is that having our data files by our sides at all times increases the risk of data loss and unwanted exposure. You’ve probably heard about the careless company executive that had his laptop PC stolen and then found out later that sensitive company data was contained on the system, including credit card numbers, financial account, information, company network passwords and so on.
I think many of us – not just this executive who’s probably looking for a new job right about now – keep sensitive files on our laptop PCs, particularly if we don’t use desktop systems anymore. I know I do.
Take Internet account passwords for example. Unless you use one password for everything – a really bad idea – or you have a great memory, you probably put those passwords in a spreadsheet or other kind of file for easy access and reference. Or maybe you are running off to your tax accountant with all sorts receipts that contain your bank account information and credit card numbers. In either case, I’ll show you how to use Trend Micro™ Titanium™ Maximum Security‘s Vault feature to keep the data you store on your computer safe and sound.
Creating a Vault
Creating a Vault is a breeze. Just open your Titanium console using your administrative password. Next click on the Data icon. Then click on the Trend Micro Vault button as shown below.
Titanium will display a screen that indicates what happens when you want to access your vault or what you can do if you lose your computer. It appears as follows:
This screen will be shown every time you go into the Trend Micro Vault area. You can prevent the display by clicking in the Don’t show this introduction again checkbox.
When you click on the OK button, you’ll be prompted to enter an email address and another password. This one is different than the one you use to open the Titanium console. These are the credentials you’ll use to report that your laptop was stolen, if and when that happens. More on that later. The password you set here will be the one you use to open your vault to access files that are stored there.
After creating your vault credentials, the Trend Micro Vault screen will be displayed.
Click on the switch under the safe icon to turn on your vault. Then click the OK button.
You’ll see an icon appear on your windows desktop that says Trend Micro Vault. This is your vault, the folder where you can securely store any files, sensitive or otherwise. To open your vault, double click on the icon, then enter the password you specified when you created your it. While your vault is open, you can drag and drop files to and from the folder. Make sure you close the vault folder when you are done with it, in case anyone tries to access your vault while you are away from your computer.
Reporting and Regaining Control of a Lost System
Before closing Titanium, click on the link under Reporting a Loss and bookmark the web page to where you are sent. If you ever lose your computer, you can go to this web page and enter your Trend Micro Vault account credentials – the email address and password you entered when you created the vault – to lock the vault. It can’t be opened by anyone, even if that person knows the vault password.
When your lost system is found and back in your possession, go to the Trend Micro Vault screen then click on the unseal the Trend Micro Vault link. You’ll be taken to a page where you enter your vault email address and password to unlock the vault. Then I highly recommend you change your vault password by clicking on the change your password link. Then enter a new password and optionally a new email address for you vault.
Now Your Sensitive Files are Safe and Sound
As you can see, Trend Micro Vault is a very handy and easy-to-use way to secure any files you carry with you on your laptop PCs or to prevent people from prying into your private data at home on your desktop PC, for that matter. Give it a try, you’ll be glad you did.
I work for Trend Micro and the opinions expressed here are my own.