Relying on a cloud security vendor to always do right by you may not be the best solution when it comes to maintaining corporate data storage. These online solutions may feel convenient and cost-effective because of the sharing options available, but the cost of a data breach can far outweigh the day-to-day savings of a cloud system.
Some entities simply believe that their vendor offers a security product because they say they do. Cloud providers are selling a product, just like any other company, and they want you to believe that they offer the most comprehensive levels of safety for business information because if they said otherwise nobody would be willing to purchase the service. Organizations need to take steps to protect their information in the cloud rather than trust all the people who might have legitimate access to be pertinent and trustworthy.
Checking your cloud
Most online storage providers say they offer the best cloud security on the market. While this may be a good sales pitch, it should be taken with a grain of salt. Looking at safety procedures can help a company decide what service to select, but being choosy about what data makes it to the cloud is essential, too.
InformationWeek wrote that there are very few instances in which a vendor will provide full disclosure as to what its services entail or how they uphold security. Cloud vendors tend to focus on computers and mobile devices, enticing BYOD (bring-your-own-device) organizations, and therefore function through apps rather than standard programming interfaces. These tools are inherently dangerous to file security, according to the source, and companies should be wary of them before they buy.
Stuck in a sync hole
One of the major stumbling blocks is file syncing, which requires either that all versions of the document be identical. That means maintaining a constant link to an online source, and most vendors will find quick and dirty ways to accomplish these tasks. InformationWeek wrote that this is where businesses need to be mindful of what they put online, as not all cloud security procedures will give adequate protection to this process.
Small Business Trends pointed out that cloud vendors also have unlimited access to all files uploaded to storage tools, meaning a third party has an open door to corporate documents at all times. While there are security protocols in place, vendors rely a great deal on their staff to be honest and trustworthy. When it comes to data security, this shouldn't' be considered the best solution for an organization.
The source released an infographic showing how much businesses rely on cloud security and other Internet tools to host and protect data, illuminating the reliance SMBs put on these utilities. About one-fourth of all corporate documents reside in the cloud, representing millions of dollars in business information. Online access means former employees, clients and collaborators could all gain access to corporate information if sync technology and cloud protocols aren't as strong as companies claim. For that reason, it's essential that companies run their own tests and consult with IT personnel before deciding that a cloud vendor truly does support enterprise-level security for online storage.