These days, nearly every company utilizes an email platform to communicate internally with employees, as well as externally with clients and consumers. However, when it comes to the transmission of certain sensitive data, businesses need a solution that will ensure information is safe from unauthorized access and other threats.
Why is message security needed?
The first question that inevitably comes up when the topic of secure messaging is mentioned is, 'Why?' Many simply assume that their free email platform has enough protection to safeguard any information they might want to send. However, this is usually not the case.
Especially in a corporate setting, users need a messaging platform with robust security measures to ensure safe passage of their company's intellectual property, guaranteeing that only the intended recipient has the ability to open it.
Message security expert Jonathan Lybrook noted that the main issue with email security is the fact that messages are sent in clear text, providing serious potential for hacking and cybercriminal activity.
"This means anyone with a packet sniffer and a hard-wired connection to the location of your ISP or company network can actually see what you are sending across the wire and capture it to a disk," Lybrook pointed out. "The scary thing is, even a child could do it with very little research and practice."
Since this unauthorized access is considerably simple and common, businesses must factor this into their protection strategy to ensure they are not leaving the door open to cybercriminals or other malicious individuals. As much of the content corporate employees send can be considered sensitive and belongs to the company, it is in decision-makers' best interest to guarantee that these materials don't fall into the hands of a hacker or competitor and used for fraudulent purposes.
What can users do to protect the transmission of sensitive messages?
PC Advisor noted that one of the best ways to prevent any unauthorized access to sensitive messages is to utilize email encryption.
"To properly secure email messages, you need to encrypt two things: the connection from your email provider, and the email itself," PC Advisor contributor Matt Egan wrote. "The first stops messages being probed as they send, encrypting the email itself means that any intercept will be foiled."
Egan advises using a Secure Socket Layer and Transport Layer Security encryption to protect the connection between the device being utilized and the email provider. To encrypt messages themselves, users need certain tools, such as those provided within Trend Micro's Email Encryption solution.
This system uses Trend Micro's Private Post technology, and ensures easy transmission of sensitive information, without the challenges of pre-enrollment or certificate management. Users only need the intended recipient's email address to establish unique encryption keys to safeguard sensitive messages.
With this system in place, even the most private emails will remain protected and only legible to the sender and intended receiver. Thanks to encryption technology, even if malicious hackers are able to intercept the message, they will be unable to read it, preventing any unauthorized use of the emailed data.